Privacy Policy

We collect information that you voluntarily submit through our multi-step registration form. This includes:

• Business information: Business name, business category, website URL, years in operation, primary address, service area, and ZIP code.
• Contact information: Owner or decision-maker name, business email address, and phone number.
• Profile information: Services you would like to be cited for, your Google Business Profile URL, a customer review (if provided), and your business logo (if uploaded).
• Contact preference: Your preferred method of follow-up contact (email or phone).

We also automatically collect standard technical information when you visit our website, including your IP address, browser type, device type, and pages visited. This information is collected through cookies and analytics tools and is used solely to understand how visitors use the site so we can improve it.

We do not collect payment information. Registration is free and no financial data is requested or stored.

The information you submit is used for the following purposes:

• To review your submission. Our team reviews the information you provide to assess your business and determine how our services may apply to your situation.
• To contact you. We will reach out to you using the contact details you provided to follow up on your submission, answer questions, and discuss how we can help improve your business's visibility in AI-powered search.
• To provide our services. If you engage with us beyond initial registration, your business information may be used as part of the services we deliver.
• To improve our platform. Aggregated, anonymised information about how visitors use our website helps us improve the registration experience and the clarity of our content.

We do not use your information for automated decision-making or profiling in any way that produces legal effects or similarly affects you.

Information submitted through our registration form is stored securely in GoHighLevel, a professional CRM (Customer Relationship Management) platform used by our team to manage submissions and follow-up communications. GoHighLevel operates under its own privacy policy and security practices, which you can review at gohighlevel.com/privacy-policy.

Your data is stored on servers located in the United States. If you are submitting information from outside the United States, please be aware that your data will be transferred to and processed in the US.

We retain your information for as long as is necessary to fulfil the purposes described in this policy, or as required to manage our business relationship with you. If you would like your information removed, please contact us at contact@aivoiceregistry.org and we will action your request promptly.

We use a small number of third-party services to operate this website. These services may receive limited technical information about your visit (such as your IP address or browser type) in the normal course of providing their services.

• GoHighLevel CRM stores and manages submitted registration data.
• Vercel hosts this website and processes web requests.
• Analytics tools if enabled, we may use tools such as Google Analytics to understand site usage. These tools collect anonymised, aggregated data only.

We do not sell, rent, trade, or share your personal information with any third party for their own marketing purposes. Your information is never sold.

AI Voice Registry is not affiliated with, endorsed by, or connected to OpenAI, Google, Apple, Amazon, Microsoft, Anthropic, xAI, or any other AI company or platform. Submitting your information to us does not constitute a submission to any AI platform, and we have no ability to guarantee that your business will be cited, recommended, or listed by any AI system.

We take the security of your information seriously. All data submitted through our registration form is transmitted over an encrypted HTTPS connection. Information stored in GoHighLevel is protected by that platform's enterprise-grade security measures, including access controls and encrypted storage.

Access to submitted business information is restricted to authorised members of our team who need it to review submissions and follow up with you.

While we take reasonable steps to protect your information, no method of transmission over the internet or method of electronic storage is completely secure. We cannot guarantee absolute security, but we are committed to using commercially reasonable means to protect your data.

Our website uses cookies small text files stored in your browser to help the site function correctly and to understand how visitors interact with it.

• Essential cookies required for the registration form and site functionality to work correctly. These cannot be disabled without breaking the site.
• Analytics cookies if analytics tools are active, these collect anonymised information about pages visited and time spent on the site. No personally identifiable information is collected through analytics cookies.

Most browsers allow you to control or disable cookies through their settings. Disabling essential cookies may affect your ability to complete the registration form.

Depending on where you are located, you may have certain rights regarding your personal information. These include the right to:

• Access the personal information we hold about you.
• Correct any inaccurate information we have on file.
• Delete your information from our systems.
• Opt out of future communications from us at any time.

To exercise any of these rights, please contact us at contact@aivoiceregistry.org. We will respond to your request within a reasonable timeframe and at no cost to you.

If you have submitted a registration and no longer wish to be contacted, simply reply "unsubscribe" to any email we send, or email us directly and we will remove you from our contact list promptly.

We may update this Privacy Policy from time to time to reflect changes in how we operate or in applicable law. When we make changes, we will update the "Last updated" date at the top of this page.

We encourage you to review this page periodically. Continued use of our website after a policy change constitutes your acceptance of the updated terms. If you have questions about any change, please contact us at contact@aivoiceregistry.org.